1. Acceptance

These Terms of Use (“Terms”) govern your access to and use of the WorkEx application, services, websites, and related documentation (collectively, “WorkEx”). By accessing or using WorkEx, you agree to these Terms. If you are using WorkEx on behalf of a school or other organisation, you represent that you have authority to bind that organisation, and “you” includes that organisation.

2. Who we are

WorkEx is provided by DynAPPix Pty Ltd (“DynAPPix”, “we”, “us”, or “our”). Our contact details are available on our website. For privacy practices, see Section 8 (Privacy).

3. Eligibility & Accounts

• You must be at least 18 years old or a supervised minor using WorkEx only as permitted by your school.
• Schools are responsible for provisioning and managing staff accounts and for obtaining appropriate consents for student data.
• You are responsible for maintaining the confidentiality of your credentials and for all activity under your account.

4. WorkEx & Your Data

WorkEx helps schools manage work experience, including placements, evaluations, documents, and related communications. Depending on your deployment, WorkEx may connect to Microsoft 365 (SharePoint/Dataverse), Adobe Sign and other third-party systems.

4.1 Roles

• School as Controller: Your school typically determines the purposes and means of processing Student and Placement Data. The school is the primary data controller.
• DynAPPix as Provider: We provide software and, where agreed, managed services. We process personal information as described in our Privacy Policy and any data processing terms agreed with your school.

4.2 Your Responsibilities

• Obtain and document all required notices/consents (e.g., for students and parents/guardians where applicable).
• Configure data retention, access controls, and list/field security appropriate for your needs.
• Only upload content you have the right to use and that is accurate, lawful, and appropriate for a school environment.

5. Acceptable Use

You must not, and must not allow others to:

• Violate law, harm minors, or share content that is defamatory, harassing, obscene, or discriminatory.
• Attempt to access data you are not authorised to access or interfere with system integrity or security.
• Reverse engineer, decompile, or circumvent technical protections, except to the extent permitted by law.
• Upload malware or content that infringes others’ rights, including copyright or privacy rights.

6. Third-Party Services

WorkEx may integrate with third-party services (e.g., Microsoft 365/SharePoint, Adobe Sign). Your use of those services is subject to their terms and privacy policies. We are not responsible for third-party services and do not guarantee their availability or performance. You remain responsible for any data you choose to share with third parties via integrations.

7. Intellectual Property

• Our IP: WorkEx (including software, UI, designs, documentation, and branding) is owned by DynAPPix or its licensors and is protected by law.
• Your Content: You retain ownership of content you submit. You grant DynAPPix a non-exclusive, worldwide, royalty-free licence to host, process, and display your content solely to operate and improve WorkEx and provide support.
• Feedback: If you provide feedback, you grant us a licence to use it without restriction or obligation.

8. Privacy

We handle personal information in accordance with the Australian Privacy Principles under the Privacy Act 1988 (Cth) and our Privacy Policy. Please review our Privacy Policy to understand what we collect, why we collect it, how we use and disclose it, and your rights.

See our Privacy Policy for details about collection, use, disclosure, security, and contacting us about privacy.

9. Security & Availability

• We implement safeguards designed to protect personal information. No system is completely secure; you are responsible for using strong passwords and appropriate access controls.
• WorkEx may be updated, modified, or temporarily unavailable for maintenance or due to factors beyond our control.

10. Disclaimer; Australian Consumer Law

To the maximum extent permitted by law, WorkEx is provided “as is” and “as available”, and we disclaim all warranties not mandated by law. Nothing in these Terms limits your rights under the Australian Consumer Law (ACL) that cannot be excluded. Where we are permitted to do so, our liability for breach of a non-excludable guarantee is limited, at our option, to resupplying the services or paying the cost of resupply.

11. Liability

To the extent permitted by law, DynAPPix is not liable for: (a) indirect, incidental, special, consequential, or punitive damages; (b) loss of profits, revenue, goodwill, or data; or (c) interruptions or errors beyond our reasonable control. In all cases and to the extent permitted by law, our total aggregate liability arising out of or relating to WorkEx will not exceed the fees paid to us for the services giving rise to the claim in the 12 months before the event (if any).

12. Indemnity

You (and your organisation) indemnify DynAPPix against claims, losses, liabilities, costs, and expenses arising from your breach of these Terms, unlawful use of WorkEx, or infringement of third-party rights, except to the extent caused by our breach of these Terms or our negligence.

13. Suspension & Termination

• We may suspend or terminate access if you breach these Terms or if required by law or a third-party provider.
• Schools may deactivate user accounts at any time. On termination, your right to use WorkEx ends immediately.
• We may retain or delete data as described in our Privacy Policy and applicable agreements with your school.

14. Changes

We may update these Terms from time to time. We will post the updated Terms with an updated “Last updated” date. Continued use of WorkEx after changes take effect constitutes acceptance of the updated Terms.

15. Governing Law

These Terms are governed by the laws of the State of Victoria and the Commonwealth of Australia. Each party submits to the exclusive jurisdiction of the courts of Victoria and courts of appeal from them.

16. Contact

Questions about these Terms or WorkEx? Contact DynAPPix using the details on our website or via the contact details listed in our Privacy Policy.

17. Definitions

“School”

A school or education provider that licenses or deploys WorkEx for staff, students, and authorised users.

“Student Data”

Personal information relating to students, including placement details, evaluations, consents, and related records processed in WorkEx.

“Your Content”

Data, documents, and other content you submit or upload to WorkEx.