Success Stories

Haileybury Transforms Work Experience with DynAPPix and Adobe Sign

In a groundbreaking initiative, Haileybury, one of Australia’s premier independent schools, revolutionized its work experience program, creating new career pathways for over 500 students annually. DynAPPix, an IT and business process automation consultancy and Adobe partner, played a pivotal role in this transformative journey.

The Challenge:

Haileybury faced the challenge of managing cumbersome paperwork in organizing work experience placements. This inefficient process required multiple handovers, scanning, printing, and manual data entry. The Careers & Pathways team spent significant time addressing issues arising from this manual workflow.


The Solution:

Faizul Zakaria, Director of Information Communication Technology at Haileybury, collaborated with DynAPPix to find a solution. The consultancy developed a customized system utilizing Adobe Acrobat Sign, Microsoft Power Apps, Power Automate, and SharePoint. The result was a streamlined, digital workflow that significantly improved efficiency.

The Process:

The process begins with students filling out an online Work Experience Application Form, triggering a Power Automate workflow. This integrates seamlessly with SharePoint, creating a record and initiating digital versions of the mandatory Work Experience Arrangement Form. Acrobat Sign orchestrates e-signatures from all parties, eliminating the need for manual tracking. The signed documents are then archived digitally in SharePoint.


Success and Impact:

Michael Chesswas, Chief Executive of DynAPPix, highlights the success of the integration, stating, “We’re proud of how we’ve helped convert a completely manual process to one that leverages the power of automation and e-signatures to save time and improve the experience for all participants.”

The impact on Haileybury has been profound. The Careers & Pathways team reclaimed over 500 hours annually, redirecting their focus from paperwork to fostering relationships with students and partnering with employers. The streamlined process allows staff to access essential information from the database effortlessly, ensuring students meet necessary requirements and enhancing their overall work experience.


Faizul Zakaria attests to the success, stating, “Thanks to Adobe Acrobat Sign and the custom integrations from DynAPPix, our Careers & Pathways team has gained back upwards of 500 hours of time previously spent manually processing paperwork.”

Catherine Johnston, Head of Careers & Pathways at Haileybury, echoes the sentiment, emphasizing how the streamlined process allows the team to focus more on matching students with high-quality work placements.



The success story at Haileybury is not merely a testament to DynAPPix’s proficiency in automating manual processes; it is a compelling illustration of the influential synergy between IT experts and educational institutions. This collaboration has transcended traditional boundaries, serving as a powerful catalyst for heightened efficiency, risk reduction, and the creation of profoundly enriching experiences for students.

The integration of DynAPPix’s innovative solutions signifies more than just a technological upgrade; it signifies a transformative shift in the educational landscape. By embracing cutting-edge automation technologies and fostering collaboration, Haileybury has not only streamlined its operational workflows but has also laid the groundwork for a more dynamic and adaptive educational environment.

This success narrative unveils the potential of strategic partnerships between technology experts and academic institutions, showcasing how such alliances can transcend routine processes and pave the way for unparalleled advancements. The ripple effect extends beyond mere efficiency gains, touching upon the core of educational excellence.

Ultimately, the collaborative journey between DynAPPix and Haileybury serves as a beacon, illuminating a path towards a future where digital innovation and educational institutions converge seamlessly, resulting in a holistic and enriched learning experience for students.

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